Review a supplier submission – make the review decision

As soon as a supplier has answered the questionnaire via the supplier portal, review the submitted emissions data and decide whether it enters your Scope 3 inventory. Only approved submissions can afterwards be transferred with “Allocate emissions”.

Prerequisites

• The data request has the status “Submitted”, meaning the supplier has responded. The supplier detail page shows the status marker “Submitted — Review pending”.
• You are signed in to your team and have the administrator role.

Open the review dialog

1. Open the supplier detail page and choose “Actions → Validate submission”.
2. Alternatively, open the “Data Requests” overview and choose “Actions → Review submission” in the row of the request.
3. The side dialog “Validate submission” opens on the right.

Check the delivered data

The dialog summarises everything you need for the decision:

• “Request details” with “Supplier”, “Contact email”, “Reporting period” and “Status”.
• “Submitted emissions data” with “Scope 1 emissions (tCO2e)”, “Scope 2 emissions (tCO2e)”, “Scope 3 emissions (tCO2e)”, “Total emissions (tCO2e)”, “Total revenue”, “Total production volume”, “Methodology” and “Verified data” (Yes/No, i.e. whether the supplier indicated external verification).

Run AI validation (optional)

1. In the “AI validation” section, click “Run AI validation”.
2. The same section then shows a “Quality score” (for example 0.60) as well as the lists “Issues:” and “Suggestions:” pointing at missing or unusual values.

Make the review decision

1. In the “Decision” selection field (a mandatory field), choose one of the options “Approved”, “Revision requested” or “Rejected”.
2. If needed, enter “Review notes”, for example the justification for your decision.
3. Click “Submit review”. Use “Cancel” to discard the process.

What happens next

• The supplier automatically receives an email about the decision.
• The status of the data request and the “Review decision” column in the “Data Requests” overview are updated.
• With “Approved”, the supplier's engagement status changes to “Completed”, the values appear on the detail page in the “Supplier-submitted data” section, and the “Allocate emissions” button is shown in the header area.
• The decision is logged in the “Engagement activities timeline”, an approval as the entry “Accepted”.

Practical tip: if only individual values are missing, use “Revision requested” instead of a rejection. The supplier can then improve the response in a targeted way through their portal access, without you having to create a new data request.