Create an EUDR applicability assessment

The guided “EUDR Applicability Assessment” assistant determines whether the EU Deforestation Regulation applies to an organization in a given reporting period — and to which products. The result is a transparently documented applicability assessment that forms the basis for the later due diligence review.

Prerequisites

• At least one reporting period has been created for the organization.
• At least one active organization exists in the “Organizations and Entities” module.
• You are signed in to your team and have the administrator role.

Opening the assistant

1. In the left menu, click “Deforestation” and then “EUDR Compliance”.
2. In the “EUDR Assessments” section, click “Start Assessment” in the top right.

The “EUDR Applicability Assessment” dialog opens. The progress indicator at the top guides you through seven steps: “Organization”, “Commodities”, “Market Activity”, “Entity Role”, “SME Assessment”, “Products” and “Summary”.

Step by step

1. In the “Organization” step, choose the “Organization” to be assessed and then the “Reporting Period” — this field only becomes active once an organization has been selected. Click “Next”.
2. In the “Commodity Review” step, select under “EUDR Commodities” the regulated commodities relevant to your business activities, for example cocoa, coffee, soy, palm oil, wood, cattle or rubber. Each commodity can be expanded to show its associated CN codes. Click “Next”.
3. If none of the commodities apply, activate the checkbox “None of the above - EUDR does not apply”. “Next” then takes you to the final page “EUDR not applicable”, where you can optionally enter a “Justification (optional)” and complete the assessment with “Confirm”.
4. In the “Market Activity” step, specify at least one EU market activity for each selected commodity: “Import into the EU”, “Placing on the EU market”, “Making available on the EU market” or “Export from the EU”. Click “Next”.
5. In the “Entity Role” step, review the automatically derived role (“Operator”, “Trader” or “Operator & Trader”) together with the “Justification” and the “Summary of Obligations”. If you need a different classification, activate “Override classification”, select another role under “Override Entity Role” and enter a “Justification”. Click “Confirm Entity Role”.
6. In the “SME Assessment” step, check the “Number of Employees” prefilled from the organization profile and adjust it if necessary. Optionally enter “Annual Turnover (EUR)” and “Balance Sheet Total (EUR)”. The assistant then shows the result and the resulting “Compliance Deadline”. Click “Next”.
7. In the “Product Mapping” step, assign at least one product to every in-scope commodity: in the “Add Product” section, complete “Product Name”, optional “Product Identifier”, “Commodity”, “CN Code”, “Market Activity” and optional “Description”, activate “Flag for legal review” if required, and click “Add Product”. Repeat this for all relevant products and click “Next”.
8. In the “Assessment Summary” step, check the overview of “Recorded Commodities”, “Entity Role”, “SME Status”, “Compliance Deadline” and “Assigned Products”, optionally enter “Notes”, and click “Confirm Assessment”. You are then taken to the assessment detail page.

What happens next

• The new applicability assessment is maintained in the selected reporting period and listed in the “EUDR Assessments” table.
• If the assessment results in “Applicable”, you can start the due diligence review for the assigned products.

Practical tip: only one applicability assessment can exist per organization and reporting period. If you create a combination that already exists, a notice appears stating that an assessment already exists for this organization and this reporting period. Because the employee count from the “Organizations and Entities” module feeds into the SME assessment, it is best to maintain the organization profile beforehand.