Create a supplier

Before you can collect Scope 3 data from a supplier, that supplier must be registered with their master data. In a few minutes you create a supplier with contact details, industry classification, and annual spend.

Prerequisites

• You are signed in to your team and have the administrator role.
• You have the supplier’s name, contact email, country, and annual procurement volume at hand.

Step by step

1. Open the “Suppliers” page via “Supplier data collection → Climate data” in the left-hand menu.
2. Click “Add supplier” in the top right. The side dialog “Add supplier” opens on the right.
3. Complete the “Supplier information” section: “Supplier name” and “Contact email” are mandatory fields, and data requests will later be sent to that email address. Optionally add the “Contact person name”.
4. In the “Select country” field, choose the supplier’s country. Use “Select NACE code (optional)” to assign the supplier to the matching industry from the full NACE classification.
5. Complete the “Spend information” section: “Annual spend” as a number, the “Spend currency” (EUR, USD, GBP, or CHF, with EUR preselected), and the “Spend category” as a free-text title, for example raw materials or logistics.
6. If needed, add further remarks in the “Notes” field of the “Additional information” section.
7. Click “Save supplier”. Use “Cancel” to discard the entries.

The dialog closes and the supplier appears in the table with the engagement status “Not engaged”. On the supplier detail page, the “Engagement activity timeline” logs the entry “Registered” with a timestamp.

What the category and spend are used for

• Scope 3: Annual spend and spend category form the basis for spend-based Scope 3 estimates as long as no primary data from the supplier is available yet.
• Prioritization: The spend shows which suppliers are material and where a data request pays off first.
• Data requests: A data request can only be sent to the supplier after registration.
• Supply chain due diligence: Registered suppliers are also the basis for supplier assessments, where you can assign a finding the regulatory reference “LkSG (German Supply Chain Act)”.

Record the annual spend as completely as possible and in a consistent currency. The default sorting of the supplier list (highest spend first) then directly shows you which suppliers are worth sending a data request to first.