Create a due diligence process

Due diligence obligations under the LkSG and the CSDDD have to be documented as traceable processes. In this guide you create a due diligence process (DD Process) in the “Due Diligence Documentation” module, link it to existing supplier assessments and activate it so that it counts toward the completeness check.

Prerequisites

• An active reporting period is selected for your organization. Without an active reporting period no process can be recorded.
• If supplier assessments are to be linked, they must already exist in the “Supplier Assessments” module. You can also add the link later.

Create the process

1. Open “Workers in the Value Chain → Due Diligence Documentation”.
2. Click “New DD Process”. The “Create DD Process” dialog opens on the right.
3. Complete the “Process Classification” section: “Process Name” (mandatory field), “Process Type” (mandatory field, “Risk Identification Process” is preselected), “Frequency” (mandatory field, “Annual” is preselected) and “Responsible Role” (mandatory field), meaning the responsible role, for example sustainability management.
4. Complete the “Description” section: “Description” (mandatory field), “Scope Description” (mandatory field) and, optionally, “Geographical Scope”, “Affected Parties” and “Regulatory Basis”. Use “Regulatory Basis” to record the applicable legal basis, such as LkSG or CSDDD.
5. In the “Linked Supplier Assessments” section, link existing supplier assessments if required: type in the “Select or search” field, then click a suggestion. The selection appears as an entry below the field.
6. In the “Review Dates” section, maintain the date fields “Last Review Date”, “Next Review Date” and “Planned Completion Date” (all optional).
7. Click “Create”.

What happens next

• The process appears with the status “Draft” in the “DD Processes” table. The number of linked assessments is shown in the “Linked Assessments” column.
• Only after activation from the detail page via “Actions → Activate” does the process count toward the “Active Processes” metric and the completeness check.

Which process types you need

The available process types are “Risk Identification Process”, “Impact Assessment Process”, “Prevention and Mitigation Process”, “Remediation Process”, “Monitoring and Effectiveness Process” and “Stakeholder Engagement Process”. As the frequency you can choose “Annual”, “Semi-Annual”, “Quarterly”, “Ongoing” or “Ad Hoc”.

Practical tip: create and activate at least one process for each CSDDD process type (Risk Identification, Prevention and Mitigation, Remediation, Monitoring and Effectiveness) – the completeness check verifies exactly this coverage.