Archive and reactivate a list of requirements

When a standard is published in a new version, do not delete the old list of requirements – archive it instead. The catalog is retained with all ratings, but is no longer included in the active degree of fulfilment of the ISMS cockpit. This article shows how to archive a catalog and reactivate it when needed.

Prerequisites

• The list of requirements has already been loaded.
• You have permission to view requirements specifications; to edit or archive them, you also need the appropriate permission.

Open the detail view

1. Open “Requirements specifications”.
2. Click the desired line.
3. Check the master data in the upper area – in particular “Standard”, “Version” and “Status”. The status is either Active or Archived.

Archive a catalog

1. In the detail view of the active catalog, click “Actions”.
2. Select the action “archive”.
3. The “Status” changes to Archived. The “Requirements” section is retained in full.

Reactivate a catalog

1. Open the detail view of the archived catalog.
2. Click “Actions”.
3. Select the action “reactivate”. The “Status” changes back to Active, and the requirements of the catalog count towards the degree of fulfilment again.

What archiving changes

• The catalog's ratings, implementation descriptions and evidence remain unchanged – no history is lost.
• The requirements of the catalog no longer appear in the “ISMS Cockpit” and no longer determine the degree of fulfilment there.
• The mapping under “Association → Organisations” is preserved and applies unchanged as soon as you reactivate the catalog.

A tip from practice: when a standard moves to a new version, first load the new version as its own catalog and only then archive the old one. That way the previous rating status stays readable as evidence for past audit periods, while the active degree of fulfilment reflects only the valid version of the standard.