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Create a rule set and extend it with AI – manage internal policies centrally

In rule sets you document internal policies centrally and versioned – the basis of accountability under Art. 5(2) GDPR. Create a rule set, structure it into multi-level chapters in the editor (with a selectable section numbering), use „AI actions" to supplement or fully revise the content, and release it – every release creates a revision.

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Video transcript
In rule sets you maintain internal policies centrally and versioned – the basis of your accountability under Article 5 GDPR. We start with an empty IT security policy – only the name and organisation are set, the text content is still empty. Via AI actions we choose completely revise content. We optionally add notes and confirm – the data is sent to your AI integration, here Langdock. The AI structures the policy into matching chapters – from purpose and scope through responsibilities to access and password security. It continues with mobile working, handling of devices and the reporting channels. Placeholders mark what you still add for your organisation. Releasing it creates a revision – it is always traceable which version applied when. So your policies stay current, with AI and your team.

Rule sets are the written foundation of your internal compliance – e.g. data-protection and IT-security policies. They fulfil the accountability obligation under Art. 5(2) GDPR and are maintained centrally and versioned in preeco | data protection.

  1. Create a rule set: In the left menu click „Securities" and then „Guidelines". Via „New" you start a rule set blank, from sample documents, or from a file – a name and organisations are enough to begin.
  2. Detail page layout: The detail page is split into „General", „Association" and „Text content", with tabs like „Revisions" and „Relations".
  3. Structure the content: Via „Edit" you open the structured editor, choose the section numbering (e.g. „I. 1. a.") and structure the rule set into multi-level chapters under „Text content".
  4. Extend content with AI: Via „AI actions" you let the system „only supplement" or „completely revise" the content. Add optional notes and confirm the request – the data is sent to your configured AI integration. The AI adds matching chapters; you review and refine the result.
  5. Release and link: „Release" creates a revision, so it is always traceable which version applied when. In the „Relations" tab you link the rule set with measures, processing activities or trainings.

Note: The AI actions become available once an AI provider is configured under Settings → Integrations.

Changes and errors may occur. The information in this article has been carefully compiled, but does not claim to be complete or correct.

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Related glossary terms

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