Activate permissions for an individual user
To activate functions for a user, go to "User groups and permission systems" in the settings, create a new user group, edit it and activate the desired as well as existing functions. Then assign the user to the new group. For read permissions, the user must belong to at least one assigned organizational unit; for editing permissions, they must belong to all assigned organizational units.
Last updated: 24.10.2025
Please follow these steps to activate the desired functions for a user:
Navigate to:
Settings > User groups and permission systems.
Create user group:
Create a new user group for the respective user.
Edit user group:
Open the user group via Edit and switch to the Functions section.
Activate functions:
Check the boxes for the desired functions as well as all other functions that the user previously had.
Assign user:
Go to "Users", open the user's profile and change the user group there.
Read permission:
A user must belong to at least one of the organizational units assigned to the document in order to read it.
Edit permission:
To edit a document, the user must belong to all organizational units assigned to the document.
Changes and errors may occur. The information in this article has been carefully compiled, but does not claim to be complete or correct.