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preeco | whistleblower

Report Management and Communication

Structured, traceable processing and documentation of all reports with complete communication in a secure area – compliant with HinSchG requirements.

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DASHBOARD & OVERVIEW

Dashboard in Detail

Keep track of all reports, deadlines, and activities with the clear dashboard. Statutory deadlines are tracked automatically for every report – acknowledgement of receipt within 7 days and feedback within 3 months under the HinSchG – so no deadline is missed. The dashboard adapts to your user role and responsibilities – each user receives a personalized view of the reports relevant to them.

  • Personal start page after login with personalized view
  • Overview of open reports and new submissions from the last 30 days
  • Automatic tracking of statutory deadlines: acknowledgement within 7 days, feedback within 3 months
  • Deadlines configurable per organization – e.g. for internal service levels or international subsidiaries
  • Early warning for reports with deadlines within the next 14 days
  • Highlighting of unassigned reports and reports marked for deletion
  • Tabular overview of recently viewed reports
  • Custom column selection and filtering
  • Search function and sorting in the report overview
  • Overview of all reports with columns for status, title, report ID, organisation, priority, confidentiality, main user, and deadline
  • Bulk operations via the actions dropdown (e.g. status changes or assignments for multiple reports)
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Dashboard in Detail

CHECKLISTS

Predefined and Custom Checklists

preeco | whistleblower includes predefined, structured checklists based on the legal requirements of the HinSchG. Additionally, you can create your own organization-specific checklists and assign them to specific areas of application – when a report is received, the appropriate checklist is automatically activated. You are not limited to the application areas of the HinSchG: freely definable categories with matching checklists let you run further internal complaint and compliance procedures through the same reporting channel. This makes it easy to add a dedicated category for reports about the use of AI – a case type for which Article 87 of the EU AI Act refers to the EU Whistleblower Directive.

  • HinSchG checklists for all verification steps
  • Traceable documentation for audits and authority inquiries
  • Custom checklists for internal compliance requirements
  • Automatic activation of matching checklists per application area
  • Predefined areas of application in line with the HinSchG plus custom categories
  • Multiple checklists per report for complex cases
  • Export of the application-area checklist as an Excel file (XLSX), language-specific
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Predefined and Custom Checklists

STATUS TRACKING AND DOCUMENTATION

Status Tracking and Traceable Documentation

Track the processing progress of each checklist in real time. Mandatory fields ensure that a report can only be closed when all required steps have been completed. Comments and notes per checkpoint are stored durably and fulfill the accountability obligations under the HinSchG. The case-related timeline is immutable: messages from whistleblowers and system entries can neither be edited nor deleted; edited or deleted internal comments generate their own entry with time and person. This documentation remains strictly case-related: to protect whistleblowers, preeco deliberately does not write any system log files that could allow conclusions about their identity.

  • Visual status tracking with progress indicator
  • Mandatory fields prevent incomplete case closures
  • Comments and justifications per checkpoint
  • Complete checklists including status in PDF and DOCX exports
  • Linking of related reports for joint case processing
  • Attachments and documents submitted with a report are managed per case and included in the exports
  • Detail view with tabs: Activity & Messages, Information, Whistleblower, Application Areas, Confidentiality, Linked Reports, Files
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Status Tracking and Traceable Documentation

TEXT TEMPLATES

Text Templates for Efficient Communication

preeco | whistleblower offers a complete text template module for standardized and efficient communication with whistleblowers. The templates are used directly in the secure communication area: whistleblowers sign in with their report ID and password, so follow-up questions and status updates are possible even for fully anonymous reports – without lifting anonymity. All text templates are centrally stored, categorized, and available to all case handlers.

  • Reusable templates for interim notifications, follow-up questions, and closures
  • Filterable overview by title, category, and purpose
  • Direct integration when composing messages
  • Encrypted dialogue in the secure area – even for fully anonymous reports
  • Multilingual text templates for international organizations
app.preeco.de
Text Templates for Efficient Communication

MULTILINGUAL USER INTERFACE

User Interface in Up to 26 Languages

Not only the reporting form but the entire administration interface of preeco | whistleblower is available in up to 26 languages. Case handlers choose their preferred language individually – ideal for international organizations and multilingual teams.

  • Up to 26 languages for the reporting form and the user interface
  • Individual language selection per case handler
  • Dashboard, checklists, and functions fully in the selected language
  • Individual language settings per organization
app.preeco.de
User Interface in Up to 26 Languages

Terms on this page, briefly explained

Designated case handler EU Whistleblower Directive Feedback

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