Digital Reporting Channel
A publicly accessible, user-friendly reporting form for confidential and optionally anonymous reporting – no registration required, with anonymous follow-up via a secure area. Available in up to 26 languages and fully customizable to your organization.
PUBLICLY ACCESSIBLE FORM
Publicly Accessible Form
The reporting form is publicly accessible via a unique URL. Whistleblowers do not need to register or log in beforehand. Access is designed to be low-threshold and accessible. The URL can be shared on your website, intranet, or flyers – and a QR code can be generated directly, enabling low-threshold access at physical locations and on posters as well.
- No login or registration required
- Low-threshold, accessibility-oriented access
- Customizable, unique URL
- QR code generation for on-site access
- Shareable on website, intranet, and flyers
- No local installation – access via any modern web browser
STEP-BY-STEP WIZARD
Step-by-Step Wizard
A user-friendly wizard guides whistleblowers through the reporting process. Each step is clearly structured and easy to understand. Help texts and frequently asked questions provide guidance. The intuitive operation increases acceptance and usage. In addition to text, documents, images, and screenshots can be added as attachments, and voice messages can be submitted directly with the report. Voice messages fulfil the oral report under section 16 (3) HinSchG: recorded directly in the browser and available for playback before submission, with no phone connection and no forwarding to a voice service provider – even for fully anonymous reports.
- Clearly structured reporting process
- Integrated help texts and FAQ – managed per organization and available in multiple languages
- Intuitive operation without prior knowledge
- Attachments and voice messages directly in the reporting form
- Oral report under section 16 (3) HinSchG as a voice message in the browser
- Higher acceptance and usage rate
OPTIONALLY FULLY ANONYMOUS REPORTING
Optionally Fully Anonymous Reporting
Whistleblowers can choose whether to remain anonymous or provide contact details. For anonymous reports, a secure access is created with a report ID and a self-chosen password. Anonymity is technically guaranteed and meets the requirements of the Whistleblower Protection Act (HinSchG). To protect whistleblowers, no IP addresses or access data that could identify them are logged – preeco | whistleblower deliberately goes as far as not writing system log files. Sensitive data is stored encrypted.
- Anonymous or with contact details – your choice
- Report ID and self-chosen password
- Technically guaranteed anonymity
- No IP logging and no tracking of whistleblowers
- Encrypted storage of sensitive data
SECURE ACCESS FOR COMMUNICATION
Secure Access for Communication
After submitting a report, the whistleblower gains access to a secure area. There, they can see the automatic acknowledgment of receipt and receive messages from the reporting office. Bidirectional communication enables follow-up questions and processing status updates. The secure area is only accessible with a report ID and password.
- Automatic acknowledgment of receipt within 7 days in compliance with the Whistleblower Protection Act
- Acknowledgment of receipt in the secure area – without the whistleblower's email address
- Bidirectional communication with the reporting office
- Updates on the current processing status
- Access only with report ID and password
- Brute-force protection with graduated lockout periods
MULTILINGUAL SUPPORT
Available in Up to 26 Languages
The reporting form can be provided in up to 26 languages. Whistleblowers select their preferred language at the beginning of the form. All texts, buttons, and help texts are displayed in the chosen language. Multilingual support serves international organizations and diverse workforces.
- Up to 26 languages available
- Language selection at the beginning of the form
- Complete translation of all texts and buttons
- Automatic translation via DeepL API (optional)
- Ideal for international organizations
CUSTOMIZABLE URL AND BRANDING
Customizable URL and Branding
Each organization receives its own customizable URL for the reporting form. Logo, colors, and texts can be adapted to your corporate identity. Customization builds trust with whistleblowers. Your branding is already visible on the reporting form.
- Own, customizable URL
- Customization of logo, colors, and texts
- Builds trust with whistleblowers
- Full corporate identity integration
Anonymous reporting channels for companies
preeco | whistleblower provides anonymous reporting channels for companies: a publicly accessible reporting form in up to 26 languages in which whistleblowers themselves choose whether to remain anonymous. For an anonymous report, a secure access is created via report ID and a self-chosen password – without entering any personal data. Anonymity is technically guaranteed: no IP addresses or access data that could allow conclusions about identity are logged, and to protect whistleblowers preeco | whistleblower deliberately goes as far as not writing any system log files. Sensitive data is stored encrypted; bidirectional communication via the secure area remains possible even for anonymous reports, without lifting the anonymity.
FAQ
Frequently asked questions
Yes. Whistleblowers decide for themselves whether to remain anonymous or provide contact details. For an anonymous report, a secure access is created with a report ID and a self-chosen password – without entering any personal data. Anonymity is technically guaranteed: no IP addresses or access data that could identify the whistleblower are logged, and to protect whistleblowers preeco | whistleblower deliberately goes as far as not writing any system log files.
Yes. Through the secure area with report ID and password, the reporting office and the whistleblower stay in dialogue – even for anonymous reports. Follow-up questions and status updates are possible without lifting the anonymity. All correspondence is stored encrypted and is visible only to authorized case handlers.
Anonymous reporting channels require more than a contact form: the software must technically guarantee anonymity, enable a secure dialogue without revealing identity, and monitor the HinSchG deadlines automatically. preeco | whistleblower delivers all of this – fully anonymous reporting with report ID and password, no logging of IP addresses or access data, deliberately no system log files, automatic confirmation of receipt within 7 days, feedback within 3 months, and encrypted storage. Operated in ISO 27001-certified data centers in Germany (Cloud and Private Cloud).
A digital reporting office under the German Whistleblower Protection Act (HinSchG) needs an internal reporting channel that guarantees confidentiality and optionally anonymity, documents the confirmation of receipt within 7 days and the feedback to the whistleblower within 3 months at the latest, and logs the case handling traceably. With preeco | whistleblower the digital reporting office is set up quickly: Cloud and Private Cloud are provisioned within 48 hours on business days, after which you enter organization data and introductory texts in the administration area, configure languages and areas of application, and publish the individual URL and QR code. A free onboarding service supports the setup; operation takes place in ISO 27001-certified data centers in Germany.
Terms on this page, briefly explained
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