EUDR – EU Deforestation Regulation
From the applicability check through the due diligence system to the due diligence statement: preeco | sustainability guides you systematically through the requirements of the EU Deforestation Regulation. Geolocated plots of land, a completeness score, the four-eyes principle and a machine-readable XML export keep your evidence audit-ready.
EUDR Deforestation
Prove deforestation-free supply chains end to end
The productively available EUDR module covers the full scope of obligations under the EU Deforestation Regulation — from whether and from when you are affected, through the due diligence check, to the due diligence statement and its five-year retention.
Applicability Check
A four-step wizard runs from organisation through commodities and company size to the summary. The check belongs to the reporting period selected in the header; the wizard only asks which organisation of the reporting boundary it covers. If none of the regulated commodities is affected, the check is concluded with a finding of non-applicability. Results are exported as XLSX, CSV, PDF or DOCX.
Seven Regulated Commodities and Company Size
The seven regulated commodities cattle, cocoa, coffee, palm oil, rubber, soya and wood are captured. The size class — micro, small, medium-sized or large company — is derived from employees, turnover and balance sheet total of the last and the preceding financial year, according to the thresholds of the EU Accounting Directive; the number of employees is pre-filled from the organisation profile. The date of application is not entered but derived from the size class, the date of establishment and the affected commodities, including the reasoning. Smallholders — micro and small companies in low-risk countries that only sell what they have produced themselves — submit a simplified declaration instead of the due diligence check.
Role per Product and CN Codes under Annex I
The role is determined per product — operator, downstream operator or trader — via the question of where the product originates; the obligations of the role are displayed directly. Exported products are flagged. In-scope products are kept with CN codes according to the current Annex I of the regulation, each code with application guidance and date of application; a product with a withdrawn code is asked for a valid one at the next edit.
Supply Chain Records
Downstream operators and traders record their suppliers and customers per product, with the reference numbers received. Each entry is retained for five years after the last change and cannot be deleted before then.
Due Diligence System
Due diligence records belong to the products for which your organisation is an operator; the product page consolidates them. Each due diligence check produces one record with the content blocks information gathering, risk assessment and risk mitigation; mitigation measures are kept with type, description and status, and a completed measure requires its completion date. The EU country risk (low, standard, high) according to the Commission country benchmarking list is displayed as soon as the country of production is selected. Goods produced before 29 June 2023 remain valid as evidence and are flagged as out of scope. Supporting documents are attached per record; evaluations are exported as XLSX and CSV.
Geolocation and Four-Eyes Principle
Plots of land are recorded with a mandatory area in hectares and coordinate validation; a plot larger than four hectares is recorded as a polygon along its boundary, and only plots for cattle may be a single point. A ten-point completeness score locks submission below 100 %. Approval and rejection follow the four-eyes principle — administrators are excluded for their own submissions — with a structured, section-specific rejection reason.
Due Diligence Statement (DDS)
A two-step generator — selection of records, then review and completion — creates the statement based on approved due diligence records of products for which your organisation is an operator; a separate trader statement is not required. Each statement receives its own internal reference number upon creation, shown in the page title, in the overview and in the export file names. Status management covers draft, ready for submission, under review, confirmed, amended and withdrawn.
XML Export and Retention
A machine-readable XML export and a PDF are available per statement, plus XLSX and CSV in the overview. The reference numbers from the EU information system are captured, complemented by a register of onward transfers to downstream operators. The five-year retention period is calculated automatically and displayed with a colour-graded countdown.
FAQ
Frequently asked questions
No. The EU Deforestation Regulation (Regulation (EU) 2023/1115) sets its own market access and due diligence obligations and applies regardless of any CSRD reporting obligation. It asks about applicability, not materiality. The module is therefore a separate area of the application and appears on the dashboard in a compliance section next to the ten ESRS topics. Access is included in the license.
You do not enter the application date; the software derives it from the size class under the thresholds of the EU Accounting Directive, the date of incorporation and the commodities concerned, each with a rationale. The size class is based on employees, turnover and balance sheet total for the last and the previous financial year; the employee count is pre-filled from the organization profile.
You set the role per product – operator, downstream operator or trader – by answering where the product comes from. The software shows the obligations of that role directly. Due diligence records and due diligence statements belong to products for which you are the operator; downstream operators and traders keep the supply chain record with the reference numbers they have received.
Each plot is recorded with a mandatory area in hectares and validated coordinates. Plots larger than four hectares are captured as a polygon along their boundary; only plots for cattle may be a single point. As soon as the country of production is selected, the software shows the EU country risk – low, standard or high – according to the Commission's benchmarking list.
For each statement the software produces a machine-readable XML export and a PDF; special characters are preserved in the XML. The overview can also be exported as XLSX and CSV. You record the reference numbers you receive from the EU information system on the statement, and a register documents what has been passed on to downstream operators.
Approval and rejection follow the four-eyes principle; administrators are exempt for their own submissions. A rejection is justified in a structured way, section by section. A record can only be submitted once the ten-point completeness score reaches 100 per cent. Each statement receives an internal reference number and an automatically calculated five-year retention period with a countdown.
Terms on this page, briefly explained
Ensure EUDR Compliance
Schedule a free consultation and learn how preeco | sustainability covers your obligations under the EU Deforestation Regulation in a structured manner.