Create comprehensive status reports and keep track of all activities. The personalized dashboard, filterable activity logs and automatic reports give you maximum transparency.
Dashboard
Your central control hub after login: See open tasks, document statuses, recent activities and upcoming deadlines at a glance. The dashboard is personalized based on access permissions. Graphical representations such as pie charts and status indicators make the compliance status immediately tangible.
Activities
The automatic log documents actions on documents as well as administrative actions on user accounts – such as inviting, removing, activating and deactivating, as well as changes to user group and organizational affiliation – each with timestamp, user and action performed. Filter activities by document, time period and user. The BayLDA questionnaire is automatically generated at the push of a button.
Features
From the dashboard to reports to compliance KPIs – all tools for transparent data protection reporting.
Status reports with details on all documents and automatically generated table of contents. Process files for individual processing activities can be created.
Automatic, schedulable report generation with email notification to responsible persons. Regular management reports without manual effort.
Specialized reports for data protection officers with an overview of all tenants, open tasks and compliance status. Cross-tenant evaluations.
Visualized metrics on compliance progress. See at a glance how many documents are approved, in progress or overdue.
All reports and activities are documented traceably. Directly usable as evidence for supervisory authorities and management.
Proactive warnings for upcoming or overdue deadlines for data subject requests or reminders.
FAQ
Status reports with details of all documents and an automatically generated table of contents, case files for individual processing operations and the BayLDA questionnaire for an organizational unit. On top of that come the reports of the individual areas, such as the record of processing activities or audit reports. Reports are available as PDF or DOCX, overview tables as XLSX.
Yes. You schedule reports as recurring reports, for example as a monthly status report for management. The system creates them automatically and notifies the person responsible. All created and scheduled reports are listed in a filterable overview, so nobody has to remember the date.
It shows who carried out which action on which document and when, with document, timestamp, user and action in a filterable overview. Administrative actions on user accounts are included too: inviting, removing, activating, deactivating, and changes to user group or organizational assignment. What has changed in content between two approved versions is shown by the revision comparison.
Through follow-up reminders that you set on documents and tasks. On the date you set, you receive an email and the reminder appears on your dashboard as a new task. New tasks are also announced to the person responsible by email. This keeps regular reviews of contracts, deletion concepts or processing activities in view without maintaining a separate list of deadlines.
The dashboard is the personal start page after login and reflects the access rights of each user. Everyone assembles it from cards via the customize dashboard option: status cards count the documents of a type by status, and overview tables show the related list. The my tasks card can be limited to particular statuses, and recent activities are shown as well.
Yes. You store a separate logo for each organization, adjust the font, header and footer, and set the header size for each document type. For each document type you also control whether the name and position of the data protection officer and the information security officer appear. The legal details of the responsible organization can optionally be included, in PDF and Word alike.
We'll show you how preeco | data protection makes your data protection reporting transparent and efficient.